Define whether the quotation includes an insert
CBI describes cushion covers as textile cases with both protective and decorative functions. Start the RFQ by saying whether the order is for a cover alone or a filled cushion. Specify the intended sales channel, insert dimensions and the appearance expected after filling. A listing marked cushion may conceal different scopes, so ask the supplier to state every included component. This is an editorial buying guide rather than evidence of a completed OneBuyDesk order.
Identify the fabric beyond its marketing name
Request fibre composition, construction, relevant weight information and a reference swatch. Clarify whether a quoted weight relates to the fabric or the whole finished cover. Record the front and back fabrics separately if they differ. Ask which finish, print or embroidery process is proposed. Do not describe a blend as pure cotton or a synthetic fabric as linen without evidence. Sustainability or certification claims need documentation that applies to the actual materials and supply chain; a supplier’s general certificate is not automatically evidence for every SKU.
Agree finished dimensions and closure construction
Specify measurement points for the finished cover and the intended insert fit. Record seam allowance, closure position, zipper or overlap construction, and trim details. Review a filled sample as well as the unfilled cover, because corners and closure access can behave differently when an insert is fitted. Ask for the proposed dimensional tolerances and how they will be measured. If a decorative trim changes the apparent size, state whether it is included in the dimensions. Keep the agreed drawing with the sample approval record.
Make colour and pattern approval repeatable
Use identified physical swatches or strike-offs rather than relying only on screen images. Record the artwork version, pattern orientation, print scale and acceptable placement variation. For embroidery, show the expected position relative to seams and the closure. Decide whether front and back must match or intentionally contrast. If care performance matters, agree the relevant wash, shrinkage or colourfastness review with the responsible testing provider. Do not publish a tested-performance claim based on an informal sample wash. Ask the supplier to notify you before changing fabric, dyes or construction.
Prevent variant confusion in packing and inspection
Create an SKU table linking size, colour, pattern and barcode. Ask the factory to label inner packs and cartons to that table. Decide whether mixed assortments are packed by design, size or retail set and obtain a packing sample. During sample or pre-shipment review, inspect seam finishing, zipper operation, pattern direction and the correspondence between the physical product and its label. Agree defect descriptions before production, so an inspector and supplier use the same language. Check carton dimensions and weights instead of calculating freight from an unverified product listing.
RFQ template and sample approval sequence
RFQ: [cover only or cover plus insert]; [front/back fabric and composition]; [finished size and fit reference]; [closure and trims]; [artwork]; [colour approval method]; [quantities by SKU]; [labels and packing]; [destination]. Request separate costs for samples, fabric development, embroidery or print setup, the finished item and packing. Approve the fabric, construction, artwork and packed variant identification before confirming the final order. Keep a written list of deviations offered by each seller; this reveals whether a low quote changes the fabric, closure or packing scope.